Japanese 03-4455-7594

Basic Policy on Appropriate Handling of Specific Personal InformationSpecific Personal Information

In order to ensure appropriate handling of personal number and of personal information containing personal numbers (collectively “Specific Personal Information”), Enplus Inc. (“ Enplus,” “we,” “our” or “us”) emphasizes the protection of Specific Personal Information of our customers/clients and officers, etc., formulates a basic policy that provides for the following matters, and endeavors to thoroughly disseminate the policy to all our officers.

  1. Appropriate handling of Specific Personal Information
    We will appropriately handle Specific Personal Information in the acquisition, storage, use, provision or disposal of Specific Personal Information of our customers, clients, officers, etc. (the “Data Subject”) in accordance with the Rules for handling Specific Personal Information prescribed by us.
  2. Purpose of use
    We will give prior notice or make a prior announcement to the Data Subject specifying the purpose of the use of Specific Personal Information, and handle Specific Personal Information within the scope of the purposes shown below except where such handling is considered as exception under laws and regulations.
    • (1) For tax withholding related duties under the Income Tax Act
    • (2) For individual resident tax related duties under the Local Tax Act
    • (3) For employment insurance related duties under the Employment Insurance Act
    • (4) For health insurance related duties under the Health Insurance Act
    • (5) For employees’ pension insurance related duties under the Employees' Pension Insurance Act
    • (6) For duties to prepare payment records of remunerations, fees, contract money and awards under the Income Tax Act
    • (7) For duties to prepare payment records of dividends, distribution of surplus and interest on funds under the Income Tax Act
    • (8) For duties to prepare payment records of rentals for real property and the like under the Income Tax Act
    • (9) For duties to prepare payment records of compensation for acceptance of real property or the like under the Income Tax Act
    • (10) For duties to prepare payment records of facilitation fees for sales or lease of real property or the like under the Income Tax Act
    • (11) For duties to prepare records related to the exercise of stock options under the Income Tax Act
    • (12) For duties to prepare records related to the allotment of shares without contribution under the Income Tax Act
    • (13) For duties to prepare payment records of retirement allowance or the like, by beneficiary type, under the Inheritance Tax Act
    • (14) For duties to be carried out by us using personal numbers, such as submission of documents containing personal numbers required for the administration of affairs set forth in Article 9.1 or 9.2 of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures to be carried out by any person who handles administrative affairs of administrative organs, local governments, incorporated administrative agencies or others, or by the head or any other executive agency of a local government.
    • (15) For duties that require the use of personal numbers, such as submission of documents containing personal numbers required for the administration of personal number related affairs or affairs that require the use of personal numbers based on the outsourcing of the handling of Specific Personal Information.
  3. Matters related to security control measures
    In order to prevent divulgation of, loss of or damage to, and to appropriately manage, Specific Personal Information, we will comply with the following matters:
    • (1) We will establish rules for the handling of Specific Personal Information in order to manage Specific Personal Information and will take necessary and appropriate security control measures. In addition, in having our officers handle Specific Personal Information, we will exercise necessary and appropriate supervision over them so that the security control measures can be appropriately taken; and
    • (2) When outsourcing the handling of Specific Personal Information to a third party, we will select a person who offers a sufficient level of Specific Personal Information protection, and, upon requiring such person to take security control measures by contract or the like, exercise necessary and appropriate supervision over such person.
  4. Compliance with relevant laws, regulations, guidelines, etc.
    We will comply with laws, regulations, guidelines and other rules concerning Personal Information and Specific Personal Information (collectively the “Laws and Regulations”), and all our officers understand the importance of Specific Personal Information protection and properly handle Specific Personal Information in accordance with the Laws and Regulations.
  5. Continuous improvement of internal structure
    We will endeavor to continuously improve our internal structure so that Specific Personal Information can be properly protected.
  6. Inquiries
    Inquiries
    • Contact for inquiries about the handling of Specific Personal Information:
       Name : Enplus Inc.
       Location : Nomura Bldg. 2F, 4-8 Yonbancho, Chiyoda-ku, Tokyo JAPAN
       Telephone : 03-4455-7594